Athena's Adventures
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Plan a Trip
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Plan a Trip

Frequently Asked Questions

Why should I use a travel advisor?

Why should I use a travel advisor?

Why should I use a travel advisor?

A travel advisor does more than book reservations—we design trips around your style, coordinate trausted partners, and advocate for you if plans change. You'll save time, avoid costly mistakes, and often receive preferred amenities when available. 

Do you book group travel?

Why should I use a travel advisor?

Why should I use a travel advisor?

Yes! Do you have an upcoming conference for your business or a student trip? We can handle the details and ensure that you have access to group seating, entrances, and discounts. 

Why purchase travel insurance?

Why should I use a travel advisor?

Do you charge planning or research fees?

You've spent time and money to prepare your perfect vacation. Insurance helps to protect your hard earned money and  your upcoming travels. See our blog for more information.

Do you charge planning or research fees?

Do you charge planning or research fees?

Do you charge planning or research fees?

 Yes. Custom planning begins with a non-refundable Planning & Research Fee to start trip design and reserve time on our calendar. 

Why is there a planning fee?

Do you charge planning or research fees?

Are planning fees refundable?

 Because planning is the service—curation, coordination, and proactive problem-solving—so your trip runs smoothly from the start. 

Are planning fees refundable?

Do you charge planning or research fees?

Are planning fees refundable?

 No. Fees are non-refundable because planning begins immediately. If you pause, the fee may be applied as a credit if you resume within 180 days. 

What's included in the planning fee?

What's included in the planning fee?

What's included in the planning fee?

 

Depending on your trip type, planning may include:


  • Destination/hotel/cruise matching based on your travel style
     
  • Itinerary design + timing/logistics (transfers, touring flow, pacing)
     
  • Vetting suppliers and experiences
     
  • Managing quotes, reservations, and special requests
     
  • Pre-departure guidance and travel documents checklist
     
  • On-trip advocacy if something changes (as applicable)

How much are your planning fees?

What's included in the planning fee?

What's included in the planning fee?

 

 

  • Simple Getaway 

(single destination): $250
 

  • River Cruise Match + Booking: $350
     
  • River Cruise + Pre/Post Custom Planning: $500
     
  • Custom Multi-City Itinerary: $650+ (quoted after discovery call)



 Planning fees are separate from supplier payments and are required before custom research begins. 

Do you charge group planning fees?

What's included in the planning fee?

Are group planning fees refundable?

 Yes. Group travel requires additional coordination (contracts, timelines, rooming lists, and supplier communication). We charge a non-refundable Group Planning Fee to begin. Fees typically start at $500–$1,000 for pre-designed cruise/river cruise groups and $1,500+ for custom itineraries. Individual travelers who want custom add-ons (air

 Yes. Group travel requires additional coordination (contracts, timelines, rooming lists, and supplier communication). We charge a non-refundable Group Planning Fee to begin. Fees typically start at $500–$1,000 for pre-designed cruise/river cruise groups and $1,500+ for custom itineraries. Individual travelers who want custom add-ons (air, pre/post stays, private touring) may have an additional planning fee. 

Are group planning fees refundable?

Is the planning fee applied to my trip cost?

Are group planning fees refundable?

 No. Group Planning Fees are non-refundable because coordination begins immediately and covers time spent preparing the group program and managing logistics. 


 Group planning fees do not include payments made directly to suppliers (deposits, cruises, hotels, tours), which are subject to supplier terms. 

Is the planning fee applied to my trip cost?

Is the planning fee applied to my trip cost?

Is the planning fee applied to my trip cost?

 Planning fees cover professional trip design and are separate from supplier payments. In some cases, the fee may be applied as a credit toward additional planning services (such as expanded scope, added destinations, or major revisions). 

How do we start?

Is the planning fee applied to my trip cost?

Is the planning fee applied to my trip cost?

 Start with a quick discovery call so we can confirm fit, dates, and trip goals. If we’re aligned, you’ll receive a clear Planning & Research Fee quote and a secure payment link to begin. 

Start Planning

What payment options do you accept?

We accept a variety payment options. Choose to pay by credit/debit card or qualified financing


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